Jigsoar Media’s Top Tips for Business Efficiency and Effectiveness

It’s 7pm and the day has passed in a complete whirl. One minute you were grabbing your morning cuppa and getting stuck in to your immense accumulation of email correspondence; the next, your phone is bleeping with a text reminder that you need to meet your extended family for that special birthday dinner at 8pm.

So, where did those mystery ten to twelve hours go in between? Is there some sort of time warp in operation? Why is your to-do list so freakishly long? And, as the working day comes to a close, why are there more (and not fewer!) emails in your inbox?

Of course, we all get those days when we’re chasing our tails; when instead of feeling a sense of satisfaction upon reaching the close of business, we endure exhaustion and disquiet at the recognition of our lack of achievement. However, when the ‘one of those days’ sentiment starts to become the daily norm, it’s time to re-evaluate your time management strategies.

How can businesses boost their performance and productivity? Is there a way out of the endless cycle of incomplete tasks that seem to be inherently linked to a business owners hectic daily routine? And, if it’s possible, will it be painless?

Yes, we believe that it is possible and yes, it’s relatively painless. A few changes to your behaviour and outlook are often all it takes to beat the clock and reclaim your day.

We asked around the office to see what productivity hacks we use to get sh*t done! And these are just some of them that we swear by:

1.Set specific times to check emails. 

Oh yes, that’s right! None of this, ‘Oh hey an email!’ thing, and before we know it we’re scrolling back to that email from last week to ‘check’ something. What you need to remember is, not everything needs an immediate reply, not matter what your brain might be telling you.

2.Plan your day!

At ADhesive, we use this EVERY SINGLE DAY! We each have a WIP (work in progress, but we also call it GSD ‘get shit done’) list that we fill out at the beginning of the week and then add to as the week progresses. This helps you triage and prioritise tasks and know when you have time to take on other tasks. This is a particularly good tool if you’re an employee. That way, when your boss asks you if you can take on another job for the week, you can decide together what jobs can be pushed and which still need to get done.

3.Batch tasks.

If you’re a wearer of many hats (which most of us are), then there’s a good chance your role covers a few different departments; whether it be admin, finance, accounts, mailing, banking etc. Keep all similar tasks together so you’re already in the right frame of mind to get them done. Have a look at your weekly jobs, put them into categories and then allocate the best day and time to get them done. E.g. accounting is done from 9 to 10am on Friday morning.

4.Get rid of distractions.

Move your Facebook app to the second page of your phone (seriously I’ve done this and it works wonders, unless you’re wondering why I haven’t responded to your FB comment…

And the biggest one of all…

5. Call Time on Social Media.

Social validation, the intrinsic human need to ‘share’ our thoughts and feelings, FOMO (Fear of Missing Out), the well-known endorphin rush of ‘likes’ or even weaknesses in our self-esteem have been put forward as rationales behind social media’s addictiveness.

We’ve all been there: you’re working on that all-important new product development proposal; your creativity is exhausted and your mind is beginning to go numb. To counter that feeling of near burnout you contend that a very quick social media fix (just five minutes!) will offer the perfect antidote.

However, twenty-five minutes later and you’re still scrolling and refreshing; you now have five new tabs open in your browser – these have very little to do with the new product development document you were working on and a lot to do with cute kittens, your bestie’s hen night/stag party plans, the movie trailer for an upcoming blockbuster, your cousin’s Facebook pics of his Mediterranean holiday and… well, you get the idea… you’ve taken a tiny detour from your to-do list.

The solution? Most time management specialists would tell you that it’s as easy as pie: simply stay offline (or at least off social media) during your working day.

For us here at Jigsoar Media we know that for business owners it isn’t really that straightforward, is it…?

As the owner-manager of a business, social media is a lifeline for your brand. You can’t very well ‘call time’ on social networking when it’s a vital element in your business plan. So, here are some handy ideas for reconciling your time management methodology with the very real need to shout about your products via as many social media platforms as possible:

  • Subscribe to Hootsuite:

While it has its flaws, Hootsuite offers a handy time-saving strategy for businesses. Using just one convenient dashboard, Hootsuite allows the user to make universal updates across all social media platforms. So, if you use Facebook, Twitter and Instagram and more, you can save time by wording and choosing relevant photos just once – your generic social media post is then shared across all of the platforms you’re active on.

Very handy, right? Well, yes it is; but remember that it’s a shortcut and sharing updates via Hootsuite instead of logging in to individual platforms can mean that you may miss out on the bigger picture when it comes to monitoring the impact of your social brand campaigns.

  • Only Post at Peak Times:

Make the most of your social media activity by only posting at peak times. For example, check your Facebook page insights to find out the peak times your audience is online – schedule two posts per day accordingly. Your time is precious; a calculated plan of action in terms of social media activity will ensure that you are maximising your efficiency and productivity.

  • Set Your Alarm:

Allocate a max of twenty to thirty-five minutes to your work-related social media activity. Be strict with yourself – set a timer on your mobile phone and move on to other tasks when the alarm sounds!

  • Seperate Business & Pleasure

When it comes to social media, many business owners we deal with find that it’s useful to separate their personal and business accounts. In fact we’d recommend it as a ‘best practice’ approach. So, that means no distracting personal notifications when you log into social media platforms – work profiles mean work-related notifications only!

Turn off your social media alerts and notifications so you are checking updates on YOUR terms and at a time when suits you rather than the (sometimes welcome) distraction that it can be.

Have you found our Top Tips for Business Efficiency and Effectiveness useful?

What are you own experiences (positive or negative!) of managing a challenging schedule? Have you developed your very own tactics for beating the clock and reclaiming your day? We’re looking forward to hearing your stories!

Have you found our Top Tips for Business Efficiency and Effectiveness useful?

What are you own experiences (positive or negative!) of managing a challenging schedule? Have you developed your very own tactics for beating the clock and reclaiming your day? We’re looking forward to hearing your stories!